Services

Executive Assistant Services for Realtors

Strategic Support • Flexible Pricing • Peace of Mind

Mindful Closings provides executive-level operational support designed specifically for Realtors. Our services are built to reduce overwhelm, protect deadlines, and create a seamless experience for both agents and their clients. Whether you need occasional hourly help or ongoing executive assistance, our support flexes with your business.

1. Executive Operations Support

Running the business behind the scenes

Services Include:

Calendar management & appointment scheduling
Inbox management and response drafting (as authorized)
Task and priority tracking
CRM oversight, database hygiene, and follow-ups
Workflow and process coordination
Digital file organization
Filtering what requires the Realtor’s direct attention

Pricing:

Hourly: $50/hour (as available, 1-hour minimum)

Retainer Eligible: ✔ Included in all Executive Assistant retainers

Best For: Realtors who want fewer distractions and more control over their time.

2. Transaction & Contract Support

Protecting deadlines and keeping deals moving

Services Include:

Contract-to-close coordination (buyer or listing side)
Deadline and contingency tracking
Document review for completeness (non-legal)
Brokerage compliance preparation
Communication with title, escrow, lenders, and clients
Amendments and addenda coordination
Transaction status updates

Pricing Options:

Transaction Coordination (TC Only):

$400 per side

$600 dual-sided transaction

Hourly Overflow Support: $50/hour

Retainer Eligible: ✔ TC hours may be applied toward monthly retainers

Best For: Realtors who want cleaner files, fewer mistakes, and reduced liability.

3. Client Experience Management

White-glove service without burning out the agent

Services Include:

Client onboarding and welcome coordination
Appointment confirmations and reminders
Regular transaction status updates
Post-closing follow-ups
Review and testimonial requests
Referral follow-up scheduling

Pricing:

Hourly: $50/hour

Retainer Eligible: ✔ Recommended for consistent client communication

Best For: Realtors focused on reviews, referrals, and long-term relationships.

4. Listing & Marketing Support (Administrative)

Execution support — not content creation

Services Include:

Listing paperwork and checklist coordination
MLS input assistance (agent-provided content)
Photo, staging, and sign scheduling
Vendor coordination
Listing file setup
Listing timeline tracking

Pricing:

Hourly: $50/hour

Flat Listing Support Option: $175 per listing

Retainer Eligible: ✔

Best For: Realtors who want listings live faster with fewer errors.

5. Business & Team Support (Advanced)

For growth-focused agents and teams

Services Include:

KPI tracking and reporting
SOP creation and documentation
Team task coordination
New team member onboarding support
Systems cleanup and optimization
Operational planning and scaling support

Pricing:

Hourly: $65/hour

Retainer Only: ✔ Core or Premium Executive Assistant retainer recommended

Best For: High-producing agents or small teams ready to operate like a business.

6. Special Projects & Overflow Support

Short-term relief during busy seasons

Services Include:

CRM or database cleanup

File backlog organization

System migrations

Event or campaign administrative support

Short-term operational projects

Pricing:

Hourly: $65/hour

Project-Based Quotes Available

Minimum: 2 hours per project

Best For: Realtors who need focused, short-term support without a long-term commitment.

7. Social Media Support for Realtors (Administrative)

Consistent presence without the overwhelm

This package is designed for Realtors who want to stay visible and professional on social media without managing daily posting themselves. This is administrative execution only — content direction and brand voice are guided by the agent.

Services Include:

Post scheduling (Instagram, Facebook, business pages)
Caption formatting using agent-provided content or prompts
Hashtag placement
Content calendar coordination
Posting consistency tracking
Basic engagement support (likes, comments, shares — no DMs or lead handling)

Pricing Options:

Hourly Social Media Support: $60/hour

Monthly Social Media Retainer: $450/month (up to 8 scheduled posts per month)

Combined EA + Social Media Retainer: Custom pricing available

Best For: Realtors who want a professional, consistent social presence without becoming content creators.

What We Do Not Offer

To maintain clarity, quality, and compliance, Mindful Closings does not provide the following services:

Cold calling or lead generation
Sales activities or negotiations
Legal advice or contract interpretation
Marketing strategy, ad management, or content creation
24/7 or on-call availability unless contractually agreed upon

How Billing Works

Hourly services are scheduled based on availability
Retainer clients receive priority scheduling and support
All time is tracked transparently and invoiced with detailed summaries
No long-term contracts required; a 30-day notice is recommended for retainers
Monthly Executive Assistant retainers are ideal for Realtors with ongoing or fluctuating workloads who want predictable support, priority access, and peace of mind.
Schedule a consultation to determine the best support option for your business.